Privacy & Cookies



The Data Controller of the information being collected is Moray Council. For any queries or concerns about how your personal data is being processed you can contact the Data Protection Officer at info@moray.gov.uk or 01343 562633. You can also consult the information available at the Information Commissioner’s websites, ico.org.uk This policy statement relates to the following processes;

Active Schools and Sports Development Bookings and Marketing Purposes

Your information is being collected to use for the following purposes; Requirement to know background information on participants and numbers attending sessions as part of standard operating procedures (risk assessments, medical info). For marketing purposes we use the email addresses for circulating info on future programmes.

The legal basis/bases for collecting the information is;

  • The data subject (i.e. you) has given consent to the processing
  • Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller (i.e. Moray Council)

Where sensitive/special category data is being processed (e.g. data concerning health information, criminal convictions etc.) the legal basis/bases for collecting the information is; Processing is necessary for the purposes of preventative or occupational medicine and the provision of health or social care or treatment or management of health or social care systems and services.

Your information will be shared with the following recipients or categories of recipient;

1) Active Schools and Sports Development Staff
2) Business Support Unit – Moray Council
3) Paid & Volunteer Sports Coaches

The personal data being used for this process includes;
Name, address, medical conditions, gender, contact information, emergency contacts, primary/secondary school and year or childcare centre, date of birth, parental contact details, sports club/organisation.

Some of your personal data that is used for this process has originated from a third party. The data originating from a third party includes;
• Name, address, medical conditions, gender, contact information, emergency contacts, primary/secondary school and year or childcare centre, date of birth, parental contact details, sports club/organisation.
• All the personal data fields are provided by a third party (parent/guardian) if the data subject is under 18yrs of age. If the data subject is 18yrs or over then they will be providing all their personal data themselves.

The third party data originates from these sources; By a parent/guardian on behalf of a child

Your data will be held by Moray Council for a pre-determined length of time. You can find all the information about how long we retain data for on our website; http://www.moray.gov.uk/moray_standard/page_92820.html Please note that you have the following rights; • To lodge a complaint with the Information Commissioner’s Office
• To request access to your personal data
• To request rectification or erasure of your personal data, as so far as the legislation permits
• To request restriction of processing of your personal data (that is, to request that we halt any activity performed on your personal data), as so far as the legislation permits
• To object to any direct marketing
• To object to any processing undertaken for the purposes of scientific/historical research and statistics; as so far as the legislation permits
• To withdraw consent at any time
• To object to the processing activity



Acceptance of terms

By using this site, you consent to the collection and use of information as outlined in this documentation. If we decide to change our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.


What we collect

We may collect the following information:


  • Details of your visits to our website and the resources that you access
  • Information that you provide by filling in forms on our website, such as when you sign up to our newsletter, register for information or make a purchase.
  • Information provided to us when you communicate with us for any reason.

What we do with the information we gather?

The information that we collect and store relating to you is primarily used to enable us to provide our services to you. In addition, we may use the information for the following purposes:


  • To provide you with information requested from us, relating to our products or services.
  • To meet our contractual commitments to you.
  • To notify you about any changes to our website, such as improvements or service/product changes, that may affect our service.

Cookies

Cookies are very small text files that are stored on your computer when you visit some websites. Cookies are not computer programs, and can't read other information saved on your hard drive. They cannot be used to disseminate viruses, or get a user's email address etc. They only contain and transfer to the website as much information as the users themselves have disclosed to that website. We use cookies to make our website easier for you to use and to identify which pages are being used. This helps us improve our website and allows us to analyse data about our website. We will use this information for statistical analysis purposes only.


Cookies for analytics

We use analytics to measure how many visitors are using the website, which pages interest them and to help improve the performance of our site. This involves storing the following cookies:


  • _utma Typical content: randomly generated number - Expires: 2 years
  • _utmb Typical content: randomly generated number - Expires: 30 minutes
  • _utmc Typical content: randomly generated number - Expires: when user exits browser
  • _utmz Typical content: randomly generated number + info on how the site was reached (e.g. directly or via a link, organic search or paid search) - Expires: 6 months

For more information please visit Google Analytics website.


Links to third party websites

This website may include links to other websites and social media buttons that are controlled and maintained by others. These websites should have their own privacy policies which you should check. Any links to other websites are not an endorsement of such websites and you acknowledge and agree that we are not responsible for the content or availability of any such sites.


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